Administrative Assistant I

Job Number 50098
Posted 11/1/2017
Account EMHS
Department Clinical Decision Support
Location EMHS - Douglas Brown Building, Bangor, ME 04401
Schedule Regular Full-time
Shift Day
Hours 8:00am-4:30pm
Job Details
Job Summary

Performs a variety of administrative functions for the department including procuring supplies. Coordinates scheduling within the department which includes web based meetings and arranging travel plans for department members when necessary. May also be responsible for running reports.

Education and Experience

A two-year degree in secretarial science and at least one (1) year of general office experience or at least five (5) years of secretarial/clerical experience required.

Required Minimum Knowledge, Skills and Abilities

Strong time management skills with the ability to prioritize multiple projects and duties.

Ability to learn new software when appropriate.

Desire to take on job challenges / opportunities as they arise.

Excellent customer service skills.

Experience using Office Productivity Software.

Ability to analyze and interpret data to produce meaningful information to support management decisions.

Essential Functions


Routes questions or messages in proper direction, or if appropriate, answers questions

Ensures new staff has essential equipment on start date


Sets agenda for meetings based on direction from department

Records minutes during department meetings

Supports department in arranging travel plans and completing required paperwork

Maintains files and databases of pertinent information for the department


Proofreads and edits typed or transcribed documents for proper spelling, grammar, and punctuation. Checks simple calculations for accuracy.

Schedules appointments and meetings (including web-based meetings) in a manner which maximizes time and availability and promotes good relationships between the department and employees of Eastern Maine Healthcare Systems.


Orders supplies using established processes, ensuring adherence to budget


Proactively schedules required meetings, conferences, etc. including completing the scheduling of off-site venues

May run EHR reports to assist department


Organizes/schedules presentations from outside vendors

Sends communications to employees of Eastern Maine Healthcare Systems as requested by department

Works with HR to schedule job candidate interviews

Organizational Values

We demonstrate a passion for caring for others and the pursuit of service excellence in all that we do.

We commit to the highest standards of behavior and doing the correct thing for the right reasons.

Working together in collaboration and teamwork is more powerful than working alone.

We take a responsible and disciplined approach to achieving our priorities and responding to an ever changing environment.

We are capable of extraordinary creativity and are willing to explore new ideas to achieve our healthcare mission.

We respect the dignity, worth and rights of others.

Physical Demands

Sedentary: Exerting up to 10 lbs. occasionally, sitting most of the time, and only brief periods of standing and walking.

Requires the ability to travel to member organizations as needed

Note: the duties listed above reflect the majority of the essential duties of this job and does not, nor is it intended to, reflect all essential duties that may be required for an incumbent in this job to perform.

Equal Opportunity Employment
We are an equal opportunity, affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, disability status, gender, sexual orientation, ancestry, protected veteran status, national origin, genetic information or any other legally protected status.